Completing the das 142 form may seem like just another administrative task, but for contractors and subcontractors in California, it’s a crucial step in the process of requesting dispatch of apprentices to a public works project. Whether you are new to public works or a seasoned professional, knowing how to correctly complete and submit this form can make the difference between compliance and costly delays.
In this guide, we’ll break down each section of the DAS 142 form, explain why it’s important, and walk you through how to fill it out correctly. By the end, you’ll be ready to submit your form with confidence and keep your projects running smoothly.
What Is the DAS 142 Form?
The DAS 142 form, also known as the “Public Works Contract Award Information” request for dispatch, is used in California to notify approved apprenticeship programs that a contractor or subcontractor needs apprentices for a public works project. It is an essential part of complying with state apprenticeship requirements under the California Labor Code.
Why It Matters
- Legal Compliance – Contractors are required to submit the DAS 142 form before hiring apprentices on public works projects.
- Avoiding Penalties – Failure to submit the form on time can lead to fines and potential disqualification from future contracts.
- Workforce Development – Helps ensure apprentices get the opportunity to work and gain hands-on experience.
When to Submit the DAS 142 Form
Timing is critical when it comes to the DAS 142. According to California apprenticeship laws, you must submit the form at least 72 hours before you need apprentices to report to the job site—excluding weekends and holidays.
Submitting too late may cause delays in receiving apprentices, while submitting too early may cause scheduling conflicts. Always coordinate the form submission with your project timeline.
Step-by-Step Instructions for Completing the DAS 142 Form
Let’s walk through each section of the form so you know exactly what to fill in and why it’s important.
Step 1: Contractor and Project Information
This section collects your company’s details and the basic information about the project.
What to Include:
- Contractor or subcontractor name
- Mailing address
- Phone number and email address
- Contractor’s license number
- Public works project name and location
Tips for Accuracy:
- Double-check your contractor license number—an incorrect number can cause delays.
- Make sure the project name matches the contract documents exactly.
Step 2: Public Agency Awarding the Contract
Here, you’ll provide the details of the agency that awarded the contract.
Information Needed:
- Name of the awarding agency
- Contact person’s name
- Agency’s phone number and email
This section helps apprenticeship programs verify that the work is a public works project covered under the apprenticeship laws.
Step 3: Craft or Trade Information
This is where you specify the trade for which you are requesting apprentices.
Details to Include:
- Trade or craft name (e.g., Carpenter, Electrician, Plumber)
- Classification code (if applicable)
- Number of apprentices needed
Pro Tip: If your project requires multiple trades, you may need to submit separate DAS 142 forms for each trade.
Step 4: Work Schedule Information
Provide the start date and expected duration of work for the apprentices.
What to Include:
- Date apprentices are needed on site
- Estimated length of time apprentices will be working
- Shift details (day shift, night shift, weekend work, etc.)
Being specific helps apprenticeship coordinators send the right apprentices for the right schedule.
Step 5: Signature and Date
The form must be signed by an authorized representative of the contractor or subcontractor.
Important Reminders:
- Only authorized individuals should sign.
- Unsigned forms will not be processed.
How to Submit the DAS 142 Form
Once completed, the DAS 142 form must be sent to all approved apprenticeship programs for the trade in the project’s geographic area. You can find the list of approved programs on the California Department of Industrial Relations (DIR) website.
Submission Methods:
- Email – Fastest and most reliable for timestamp records.
- Fax – Acceptable but less common today.
- Mail – Slower; not recommended if time is short.
Always keep proof of submission, such as a sent email receipt or fax confirmation.
Common Mistakes to Avoid
Even experienced contractors make errors when completing the DAS 142 form. Avoid these pitfalls:
1. Missing the Deadline
Submitting the form late is one of the most common compliance issues. Always plan ahead.
2. Incomplete Information
Leaving sections blank can result in processing delays. Ensure all required fields are filled.
3. Sending to the Wrong Programs
You must send the form to all approved programs for the trade, not just one.
4. Not Keeping Copies
Always keep copies for your project records and proof of compliance.
Best Practices for DAS 142 Compliance
To make the DAS 142 process smoother and avoid last-minute stress, implement these best practices:
Maintain a Checklist
Create an internal checklist that includes:
- Project award date
- Deadline to send the DAS 142 form
- List of apprenticeship programs to contact
Build Relationships with Apprenticeship Programs
Familiarity with local apprenticeship coordinators can make communication and scheduling easier.
Use Templates
Having a pre-filled template with your company’s details can save time and reduce typos.
Frequently Asked Questions About the DAS 142 Form
Do I need to submit a DAS 142 for private projects?
No, the DAS 142 is only required for public works projects in California.
What happens if no apprentices are available?
If the program cannot provide apprentices, keep written proof of your request. This shows you attempted to comply with the law.
Can I request apprentices after work has already started?
You should not—state regulations require submission before apprentices start work.
Why Associated Builders & Contractors Inc. Recommends Staying Proactive
At Associated Builders & Contractors Inc., we have seen how timely and accurate submission of the DAS 142 form can protect contractors from fines, improve workforce efficiency, and strengthen relationships with apprenticeship programs. By building compliance into your workflow, you can focus more on delivering quality work and less on administrative headaches.
Conclusion
The DAS 142 form is more than just paperwork—it’s a legal requirement that helps ensure fair opportunities for apprentices while keeping your public works projects in compliance with California law. By understanding each section, submitting the form on time, and keeping accurate records, you protect your business from penalties and help develop the next generation of skilled tradespeople.
